Boost to infrastructure

The 2020-21 Federal budget was a bumper crop for regional Australia and for local government across the country. It outlined significant funding for infrastructure projects with a big boost for community infrastructure like shared pathways, tracks and trails.

Great news for regional areas like the Hunter.

Biodiversity Day image

Getting projects shovel ready

Pink piggy bank and budget signEven before the budget, we have seen a rush of local government tenders in the marketplace to get projects “shovel ready” to capitalise on government spending. This is likely to be exacerbated by the Treasurer Josh Frydenberg's comments, stating that the funding would be on a “use it or lose it basis”. There is a potential for councils to rush projects, removing the community’s ability to have a say.

The value of community voices in decisions that impact them is crucial in preparing our public spaces for safe and COVID-friendly use.

Yes, consultation can be a complex process, but I am not convinced consultation and being shovel ready are mutually exclusive.

When the coronavirus pandemic hit, we all changed the way we do business. While our projects included an online presence pre-pandemic, now they are completely focused on effective consultation in a digital space.  The lockdown forced everyone to operate online, meaning there was little pushback from our clients and the community in switching activities to a virtual space.

But is online engagement effective?

There are great benefits to online consultation and engagement. Online platforms are eye-catching and visually appealing to users. This generates greater interest, boosts participation and response rates.  Recently we conducted online consultation on the future of cemetery and after-death services. While a complex and sensitive topic, we received interest from over 800 stakeholders with about 500 people providing feedback. It was simple and quick to set up and provided great insight for strategic planning.

Furthermore, online consultation provides access 24/7 providing flexibility for stakeholders to have their say, wherever and whenever they like. From a research perspective, we can also use technology to accurately capture location-based data where targeted feedback is important.

 

Explore online tools

We regularly use online whiteboards like Miro, collaboration tools like Microsoft Teams, and Asana, as well as Social PinpointSurveyMonkeyConsultation Manager, running webinars and online forums.

Some are free and others subscription-based. Get online to explore different tools and take advantage of the free introductory offers. It’s a great way to work out if they are right for your activity.

While we all want to see the economic stimulus to help our communities, I wonder if removing stakeholder input from those decisions will lead to good community outcomes.

Is a rush to spend more important than how people want it spent? I don’t know... what do you think?

Online engagement methods using a computer

If you’re not exactly sure how to mobilise your strategy for the digital world, Think Pink and contact Mara

About the writer

Kelly LofbergKelly Lofberg is a communication and engagement specialist. Kel loves all things strategy and even gets paid to play with LEGO! 

But seriously, Kel specialises in media and issues management, social impact assessments, advocacy campaigns and strategic communication.

Get in touch kelly@maraconsulting.com.au or 02 49654317.

Need help? Think Pink.

Contact us. 

Email: mara@marasulting.com.au

Phone: 02 49654317

8 tips for great communication

Anyone working in corporate communications would have heard the phrase – oh, you better flag that with comms...<insert eye-rolling here>

In my experience, the majority of the time this phrase gets muttered way to late in the process and the comms person is left to wrangle a pending disaster.

So, what can you do about it? You need to change the way you approach communications and here are our eight tips for getting your communications in great shape.

8. Remember your staff

I can’t stress enough how important it is to keep your internal stakeholders up to date. Finding out information about the business you work for via an article in the local paper sucks. If this happens on a regular basis your employee engagement will plummet along with the trust and respect of your most valuable asset – your people.

When it comes to internal communication, there is no such thing as oversharing. Find out how people want to get their information then get it to them often.

Need inspiration? Check out the winners of the 2020 Ragan's Employee Communication Awards

7. Get in early

Think of communications as a risk management tool. Early, effective and ongoing communication can pave the way for a hassle-free project. By treating poor communication as a risk, it becomes part of your standard project planning for the life of the project. Here are some samples to get you thinking of risk from a communications perspective.Stakeholder: Employees and contractors

Risk: Sharing incorrect information about campaign to community members
Mitigation: Provide project information including key messages to staff
Action: Brief staff at all staff team meetings

Risk: Missing out on in-house knowledge being captured and considered
Mitigation: Encourage staff to participate in consultation activities
Actions: Send ‘all staff’ email at start of project with links to activities and further project information; provide staff with key information summary

Stakeholder: Elected representatives

Risk: Lack of awareness about project could lead to negative media coverage which damages service provider’s reputation
Mitigation: Ensure elected representatives and their key staff understand non-negotiables for project engagement process as well as key dates and activities
Actions: Provide briefing note prior to campaign going live, include contact details for lead if further information is required; provide regular reminders via email about project deadlines; provide flyers for MP Office to encourage community participation

6. If you aren't sure how people like to get information, just ask them.

There is no need to guess or assume the best communications channels. Just slow down and ask people how they like to get their information. It might be a phone call or email, it might be twitter, if might be a flyer in the mailbox or it might be Tim at the butcher shop. Take the time to get to know your audience, build trust and watch the effectiveness of your communication soar.

5. Proactive is better than reactive

Nothing makes you lose credibility with your audience than admitting that you knew about an issue/problem and decided not to say anything. Crossing your fingers and hoping for the best is a bad strategy, someone ALWAYS finds out.

When you are planning communications think about the things that are most likely to be of interest and address them directly.

4. Coordinate communications activities

It may seem logical, but I have seen it over and over again – right hand not talking to the left. If you are building a new road, you might want to check that there are no plans to replace cabling under the road in the near future.

Your credibility will be out the window if you have a ribbon cutting with all the fanfare one day and the next day, excavators roll in and dig up all your fine work.

Simple conversations can save your budget and your reputation.

3. The boss isn’t always the best spokesperson

People respond to information by passionate people. If you have someone that has come up with a quirky solution to a challenge, let them talk about it. No one will be as passionate as they are, and they will be able to explain and answer questions on the fly. Don’t be afraid to substitute a CEO or Chairperson for a subject matter expert.

2. Keep it simple

Effective communication doesn’t have to be a complex production with a glossy finish. It just needs to be clear, authentic and genuine. Take a page out of the playbook from former NSW Rural Fire Service Commissioner Shane Fitzsimmons.

During the 2019/2020 Australian bushfires, he was providing daily masterclasses in effective communication. He was clear in his delivery, he knew the detail, wasn’t afraid of saying he didn’t know the answer and showed empathy both on and off the camera.

1. Technical problems don’t stop projects, people stop projects

What’s the worst-case scenario for an infrastructure project? Being delayed or shelved, not because you can’t find a cost-effective design solution but because a high-profile person speaks out in opposition.

Complaints, protests, negative media coverage – these are all manageable if you have plan. Sure, you won’t be able to make everyone happy but if you are clear in your message and get the information to people that are interested and have influence over your project then you are on your way.

Effective communication isn’t rocket science, you just need to plan for the worst and hope for the best.

If you don’t know where to start, give Mara a call – this is our jam!

What else can we help with? Maybe some LEGO® SERIOUS PLAY® or,  if things have already gone south, some crisis and issues management advice.

Check out our projects list to see what we have been working one.

Top 3 engagement ideas

During COVID-19 community engagement changed. Everything moved online and it happened almost overnight. As projects get back underway, the question is – how do you want to participate in decision-making about your community?

As well as that, we're always looking for ways to improve our engagement to make sure it is effective for our clients and projects.

Take the survey below to let us know how you want us to engage with you in the future.  3 questions - 3 sections. Simple! 

What's your top 3 engagement ideas